Project Workflow & Escrow Payments
How a project moves from request to delivery, and how escrow-protected payments are structured — with a required deposit of more than 50% before fieldwork begins.
Last updated: Jul 2026
1. Project Workflow
Every ScanLogiq engagement follows the same sequence so clients, scanner partners, and modelers always know what happens next and when payment milestones occur.
| Step | Stage | What happens |
|---|---|---|
| 1 | Request | Customer submits a scan request with site details, scope, and desired deliverables. |
| 2 | Quote | ScanLogiq reviews scope and returns a fixed-price quote with schedule and LOD. |
| 3 | Deposit | Customer approves the quote and funds the escrow deposit (>50%) to authorize work. |
| 4 | Scanner accepts | A vetted local scanner partner accepts the job and is dispatched to the site. |
| 5 | Site capture | The scanner captures the site to the contracted scan standards and uploads the raw data. |
| 6 | Point cloud | Registration QA processes and verifies the point cloud, then releases it to modeling. |
| 7 | Scan to BIM | A modeler produces the BIM/CAD deliverables to the agreed LOD and runs QA/QC. |
| 8 | Delivery | Customer receives all deliverables once the final balance is settled from escrow. |
2. Escrow & Payment Structure
Payments are held in escrow to protect both the customer and the scanner partner. Funds are only released as defined milestones are met and verified.
A deposit of more than 50% of the total project value is required in escrow before any scanner is dispatched to site.
| Milestone | Payment event |
|---|---|
| Quote approved | Customer funds >50% deposit into escrow |
| Scanner dispatched | Scanner mobilization portion is authorized |
| Point cloud accepted | Field capture payment released to the scanner partner |
| Deliverables accepted | Remaining balance released; BIM production paid out |
3. Terms & Protections
- The escrow deposit reserves scheduling and covers scanner mobilization and field capture.
- Scanner partners are paid from escrow once their point cloud passes Registration QA.
- The final balance is due upon acceptance of deliverables and is released from escrow at handoff.
- Change orders that alter scope are quoted separately and added to escrow before that work begins.
- Cancellations after a scanner is dispatched forfeit the mobilization and any completed capture portion.
No fieldwork is scheduled and no scanner is assigned until the escrow deposit clears. This guarantees availability for the customer and payment security for the partner.
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